Privacy Policy

1 Introduction

The Nigeria Nurses Charitable Association UK (NNCAUK) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, store, share, and protect your data, and outlines your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By engaging with NNCAUK, whether as a member, volunteer, sponsor, event participant, or visitor to our website, you agree to the terms of this Privacy Policy.

2 Who We Are

NNCAUK is a registered charity in the United Kingdom, supporting Nigerian nurses, midwives, and health visitors. Our contact details are:

3 What Information We Collect

We may collect and process the following types of personal data:

• Identity Data: Name, date of birth, gender, nationality, professional registration number (e.g., NMC PIN).
• Contact Data: Address, email address, telephone number.
• Membership Data: Membership status, payment records, membership history.
• Professional Data: Job title, employer, qualifications, areas of practice, professional interests.
• Event Data: Event registrations, attendance, dietary or accessibility requirements.
• Communications Data: Correspondence, feedback, survey responses, newsletter preferences.
• Technical Data: IP address, browser type, device information, cookies, and usage data when you visit our website.
• Photographs and Media: Images or videos taken at NNCAUK events or submitted for promotional purposes.
• Sponsorship and Donation Data: Details of sponsors, donors, and financial contributions.

We do not intentionally collect special category data (e.g., health, ethnicity, religious beliefs) unless required for specific purposes (such as event accessibility or equal opportunities monitoring) and with your explicit consent.

4 How We Collect Your Data

We collect data in the following ways:

• Directly from you (e.g., membership forms, event registrations, email correspondence).
• Automatically through our website (e.g., cookies, analytics).
• From third parties (e.g., event partners, payment processors) where applicable and lawful.

5 How We Use Your Data

We use your personal data for the following purposes:

• To manage your membership and provide member services.
• To process event registrations and manage event participation.
• To communicate with you about NNCAUK activities, news, and opportunities.
• To administer payments, donations, and sponsorships.
• To comply with legal and regulatory obligations.
• To improve our services, website, and member experience.
• To promote NNCAUK activities (with your consent, where required).
• For internal record-keeping and governance.

We will only use your personal data where we have a lawful basis, such as your consent, the performance of a contract, compliance with legal obligations, or our legitimate interests.

6 Sharing Your Data

We may share your data with:

• NNCAUK officers, trustees, and authorised volunteers for administrative purposes.
• Service providers (e.g., IT support, payment processors, event venues) under strict confidentiality agreements.
• Regulatory bodies (e.g., Charity Commission, HMRC) where required by law.
• Third parties for promotional purposes only with your explicit consent.
• Law enforcement or other authorities if required by law.

We do not sell or rent your personal data to third parties.

7 International Transfers

Your data is generally stored and processed within the United Kingdom. If we need to transfer your data outside the UK or European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your information in accordance with data protection law.

8 Data Security

We take the security of your data seriously and implement appropriate technical and organisational measures to protect it, including:

• Secure storage (password-protected systems, encrypted databases).
• Access controls and staff training.
• Regular review of our data protection practices.
• Secure disposal of data when no longer required.

9 Data Retention

We retain your personal data only as long as necessary for the purposes for which it was collected, including legal, accounting, or reporting requirements. Membership and event data are typically retained for up to seven years after your last interaction with NNCAUK, unless a longer retention period is required by law.

10 Your Rights

You have the following rights regarding your personal data:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your data where there is no lawful reason for us to retain it.
• Right to Restrict Processing: Request restriction of processing in certain circumstances.
• Right to Data Portability: Request transfer of your data to another organisation.
• Right to Object: Object to processing based on legitimate interests or direct marketing.
• Right to Withdraw Consent: Withdraw your consent at any time where processing is based on consent.

To exercise your rights, please contact us at info@thenncauk.org. We may require proof of identity before processing your request.

11 Cookies and Website Usage

Our website uses cookies to enhance your experience and analyse usage. You can manage your cookie preferences through your browser settings. For more information, please see our Cookie Policy.

12 Children's Privacy

NNCAUK does not knowingly collect personal data from children under 16. If you believe we have inadvertently collected such data, please contact us so we can delete it.

13 Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. We encourage you to review this policy regularly.

14 Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or how we handle your data, please contact:

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO): www.ico.org.uk